Designated fund bookkeeping
Know where every deposit belongs — before you spend it
Post deposits to the ledger, split them by your rules, keep payroll funded, and see 14 days ahead — without rebuilding the spreadsheet every week.
- Designated funds in the books — no extra bank accounts required
- Automatic splits every time you post a deposit
- 14-day cash forecast with payroll runway alerts
- Large inter-fund entries need a second approval — every posting recorded
- One product for treasurers, bookkeepers, and finance committees
1
Ledger for all your designated funds
14 days
Forward cash visibility out of the box
100%
Every split visible in the fund ledger
< 1 day
Typical time to first posted deposit split
Complements QuickBooks, Xero, and your accountant — doesn't replace them.
Your accountant keeps the GL for tax and GAAP. Rekhoni is where treasurers post deposits to the right funds today — and where bookkeepers import your chart of accounts, map funds to GL lines, and take a balanced journal CSV (or optional live sync).
Spreadsheets weren't built for designated funds
Churches, agencies, contractors, property managers, and field service companies all share the same bookkeeping problem: deposits arrive in one bank account but belong in many funds.
Restricted cash lives in one checking account
Offerings, Medicaid remittances, progress payments, rent collections, and service invoices all land in a single operating account. Without a fund ledger, you cannot answer where each deposit was posted — or whether payroll is truly funded.
Manual splits break every week
Bookkeepers rebuild the same allocation math in Excel after every deposit. Percentages drift, restricted gifts get mis-coded, and fund balances disagree with what the board thinks is available.
Payroll surprises are predictable — and preventable
When reimbursements lag or rent hasn't cleared, payroll still runs. Most organizations discover the shortfall days before payday, not weeks ahead when there is still time to post an inter-fund entry.
The board asks questions your tools can't answer
QuickBooks tracks GL accounts. It does not show how last Tuesday's deposit was split across Building, Mission, retainage, owner reserves, or parts inventory — or who approved each inter-fund entry.
How Rekhoni works
The same four-step bookkeeping workflow — configured with language and rules that match how your organization keeps the books.
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1
Connect your operating account
Link your primary bank account via Plaid (read-only) or track balances manually. One checking account at the bank; many designated funds in the ledger.
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2
Define posting rules
Set percentage splits, remainder rules, restricted gift types, and fund minimums. When payroll drops below threshold, the books recommend — or auto-post — an inter-fund entry.
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3
Post deposits and split instantly
Every offering, remittance, progress payment, rent collection, or invoice deposit is posted and split the moment you enter it. Expand any row to see exactly where each deposit landed.
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4
Forecast, approve, and hand off to accounting
Treasurers get board PDFs and fund balances. Bookkeepers import or connect the chart of accounts, map funds and expense categories, then export a balanced journal CSV — or push live to QuickBooks or Xero when connected.
See Rekhoni in action
Fund balances, deposit splits, and a 14-day cash forecast — one ledger for every designated fund your organization tracks.
Treasury dashboard
14-day cash forecast
Core capabilities
Everything you need to keep designated-fund books, forecast runway, and stay ahead of payroll shortfalls.
Designated funds in the ledger
Track General, Payroll, Building, Retainage, Owner Reserves, Parts Inventory, and more — as ledger funds tied to your real bank balance. No new accounts at your institution required.
Posting rules engine
Percentage splits, remainder routing, and restricted gift types that bypass the standard split. Priority-ordered rules match how your bookkeeper already allocates deposits.
Fund minimums and auto-funding
Set minimum balances per fund. Get alerts when funds run low, with suggested inter-fund entries — and optional auto-posting for routine payroll funding.
14-day cash forecast
Project fund balances forward using scheduled deposits and expenses. Red days flag potential shortfalls while you still have time to reallocate in the books.
Two-person approvals
One role posts; owner, manager, or authorized approver signs off. Large inter-fund entries and sensitive expenses stay behind a second signature — with a full audit trail.
Activity history
Every posting, inter-fund entry, and approval is timestamped with user attribution. Drill into any fund for the running register — ready for board meetings or year-end review.
Bank reconciliation via Plaid
Sync real balances from your operating account. Reconcile posted activity against bank lines without exporting CSVs into yet another workbook.
Chart of accounts & GL bridge
Import your bookkeeper's account list from QuickBooks or Xero (CSV), or connect OAuth to pull accounts live. Map designated funds and expense categories once — journal export stays balanced for your accountant.
Expenses & board reports
Bills by fund, budgets, reconciliation, and treasurer-facing PDFs. Optional live sync posts approved bills and journals to QuickBooks or Xero — CSV handoff always works.
Who Rekhoni is for
Businesses, nonprofits, and agencies that receive deposits into one operating account but must track many designated buckets — without opening a new bank account for each purpose.
Small businesses & finance teams
Track operating cash, tax set-asides, payroll, and project buckets in one ledger — for agencies, studios, franchises, professional firms, or any growing company that outgrew spreadsheet tabs and QuickBooks class lists.
Nonprofits & foundations
Split donations and grants across programs, reserves, and payroll. Works for community foundations, charities, and faith-based organizations that need restricted-fund books your board or finance committee can trust.
Home healthcare & agencies
Split Medicaid remittances into payroll and reserves, see caregiver payroll runway 14 days out, and stop discovering shortfalls the week before payday.
Construction & trades
Allocate progress payments across materials, subs, retainage, and job payroll — without charging the wrong project fund.
Property management
Segregate security deposits, owner reserves, and management fees in a clear trust ledger while rent still lands in one operating account.
Field service & operations
Split invoices into parts, labor, tax, and fleet reserves. Keep technician payroll funded and inventory ready before the week gets away from you.
Pricing for teams with real fund complexity
Flat monthly plans with guided setup included — for organizations where weekly spreadsheet splits, payroll runway, or restricted-fund tracking already cost you time and risk. Not a replacement for QuickBooks; the operational layer on top of it.
Standard
From $399 /month
One organization with a full chart of designated funds — stop rebuilding allocation math in Excel every time a deposit lands.
- Designated funds and posting rules
- Deposit splits and 14-day cash forecast
- Activity history and bank linking (Plaid / regional providers)
- QuickBooks / Xero journal export
- Guided onboarding with your treasurer or bookkeeper
- Email support
Most popular
Professional
From $649 /month
When a second signature, board reporting, and bookkeeper handoff matter — typical for finance committees and multi-role teams.
- Everything in Standard
- Two-person approvals on sensitive entries
- Board- and committee-ready PDF reports
- Giving import and campaign tracking (where enabled)
- 60-day setup review with your finance team
- Priority email support
Enterprise
Custom
Multi-entity rollout, custom integrations, SSO, or on-premises deployment — scoped after discovery.
- Implementation project and migration support
- Custom integrations
- Advanced permissions and SSO
- Multi-site rollout
- On-premises or self-hosted deployment
- Custom contract terms and DPA
All plans include unlimited users, 14-day cash forecast, and a guided onboarding session. Final pricing depends on fund count, bank connections, and workflow scope — we'll confirm on your walkthrough. Annual billing saves 15% (Standard from about $4,100/year, Professional from about $6,600/year).
Frequently asked questions
Common questions from treasurers, bookkeepers, and operations leaders evaluating Rekhoni.
Do we need separate bank accounts for each fund?
No. Rekhoni tracks designated funds in the ledger against your real operating account. Many organizations link one checking account via Plaid and post all fund activity in the books. You can also track balances manually if you prefer.
How is this different from QuickBooks or our accounting system?
QuickBooks and Xero are your accountant's system of record for tax and GAAP. Rekhoni is where operations happen day to day: post deposits, split by fund, see payroll runway two weeks out, and reconcile against the bank. Bookkeepers map funds to GL accounts and export balanced journals — or sync live when connected. Most teams keep both; Rekhoni replaces the spreadsheet layer between your bank and your GL, not your accountant.
Can we customize funds and posting rules?
Yes. Define ledger funds, percentage splits, remainder rules, and minimum balances to match your chart of accounts. Most teams post their first split in under a day.
What does implementation look like?
Most teams go live in under a day: connect a bank account for reconciliation, set up funds to match your chart of accounts, enter posting rules, and post your first deposit. We walk your bookkeeper or treasurer through setup in a guided session.
Is there a second approver for sensitive entries?
Yes. Configure approval thresholds so one role posts large inter-fund entries or expenses and a second role signs off before they hit the ledger. Every step is recorded.
Is Rekhoni a bank or money transmitter?
No. Rekhoni is bookkeeping software for designated funds. By default, inter-fund entries update your ledger only — they do not move money at your financial institution. Your organization keeps its own bank relationships; we do not hold client funds.
How do you protect our data?
Data is encrypted in transit (TLS), kept private to your organization, and protected with role-based access. Bank linking uses Plaid read-only connections — we never store online banking passwords. More detail on the security page linked in the footer.
Why does Rekhoni cost more than QuickBooks?
QuickBooks records history for your accountant. Rekhoni runs designated-fund operations before entries hit the GL: automatic splits, fund minimums, payroll runway, approvals, bank reconciliation, and treasurer-facing reports. For teams already paying bookkeeper hours to maintain fund spreadsheets — or managing payroll and restricted cash under one operating account — the price reflects operational software with guided setup, not a single-user accounting subscription. We'll scope fit and final pricing on a walkthrough.
Can we try it before buying?
We offer guided walkthroughs for teams with multi-fund complexity — we'll use your fund structure and posting rules so you can see whether Rekhoni replaces work you're already doing manually. Contact us to schedule a session.
Do you offer on-premise or private deployment?
Yes. Enterprise includes on-premises or self-hosted deployment when that fits your operations. Contact us to plan deployment, integrations, and support.
Clear fund books in under a day
Start a free 30-day trial with your fund structure, or email us for a guided walkthrough.
Start free trialOr email hello@rekhoni.com
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